Senior Production Coordinator
Description
Job Title: Senior Production Coordinator
Group/Team: Production
Reports to: Producer/Account Manager
Location: Reading Office
Employment Type: Fulltime, Salary
Travel Requirements: Up to 50% annually, valid Passport required
WHO WE ARE
OPUS AGENCY
Opus Agency is a future-forward full-service global event agency with over 400 team members in the United States, United Kingdom, Australia and Singapore. Our portfolio of clients includes world-shaping brands such as Amazon, Google, Microsoft, Salesforce, ServiceNow, and many others. As we look ahead to 2026 and beyond, our profound opportunity is to shape the future of events in an increasingly AI-infused world. In an era where digital interactions often dominate, the authenticity of real-world connections will become paramount. Events will emerge as the #1 priority for CMOs, driving brand success and fostering deep, meaningful relationships with audiences.
Our team in Reading, England delivers a diverse range of live, virtual and hybrid events, including executive meetings, UK and European conferences, international roadshows, incentive programmes, product launches and experiential activations.
WHAT WE ARE LOOKING FOR
Opus Agency is seeking a Senior Production Coordinator to play a pivotal role within the delivery team, supporting the successful planning and execution of events from initial brief through to onsite delivery and post-event reconciliation. They will work closely with clients, suppliers, venues and internal stakeholders to ensure projects are delivered to the highest standard, on time and within budget.
As a key member of the production team, they will take ownership of event logistics and production coordination across a variety of projects while providing guidance and support to junior team members where required.
This role is ideal for an experienced event professional who thrives in a fast-paced agency environment, enjoys managing multiple projects simultaneously, and is passionate about delivering exceptional event experiences. The Reading office will be the primary working location for 2–3 days per week, with flexible and home working arrangements making up the remainder of the working week.
ESSENTIAL RESPONSIBILITIES
- Planning and coordination of multiple events simultaneously, from concept through to onsite delivery.
- Source, negotiate and manage venues, hotels and event spaces globally.
- Coordinate complex delegate, client and crew travel arrangements, ensuring seamless logistics and communication.
- Manage supplier sourcing, procurement and relationships across production, technical, creative, entertainment, hospitality and event services.
- Research, source and manage talent, speakers and entertainment requirements.
- Develop and maintain detailed project schedules, production timelines and critical paths.
- Support production planning, including venue operations, technical requirements, branding, signage, staging and event build logistics.
- Manage event merchandise procurement, fulfilment and distribution.
- Prepare and maintain project budgets, purchase orders, cost trackers and financial reconciliations.
- Monitor project expenditure and proactively identify cost efficiencies and budget risks to the account teams.
- Act as a key day-to-day contact for clients, ensuring clear communication and exceptional customer service throughout the project lifecycle alongside the account teams.
- Support onsite event delivery, managing logistics, suppliers, schedules and issue resolution as required.
- Contribute to continuous improvement of internal processes, systems and project management standards.
YOU SHOULD HAVE
The ideal candidate will have a strong understanding of the events, hospitality and MICE (Meetings, Incentives, Conferences & Exhibitions) industry, with experience coordinating and delivering corporate events within an agency, venue or client-side environment.
You will be commercially aware, highly organised and confident managing multiple priorities while maintaining exceptional attention to detail. You will enjoy building relationships with clients and suppliers and be comfortable taking ownership of projects and making informed decisions in a fast-paced environment.
Skills & Experience
- Previous experience in an events agency, production agency or corporate events environment.
- Proven experience coordinating and delivering conferences, meetings, incentives, roadshows or live events.
- Strong supplier, venue and stakeholder management skills.
- Experience managing project budgets and financial administration.
- Excellent organisational and project management abilities.
- Strong written and verbal communication skills.
- Ability to manage multiple projects simultaneously while working to tight deadlines.
- Proactive problem-solving skills and a solutions-focused approach.
- High level of attention to detail and commitment to quality.
- Proficiency in Microsoft Office and event management systems.
- Willingness to travel within the UK and internationally as required.
WHAT YOU CAN EXPECT IN RETURN
This role offers the opportunity to work on a broad range of high-profile international events while developing your career within an award-winning agency. You will gain exposure to all aspects of event production and delivery, work alongside experienced industry professionals, and have opportunities for international travel and progression within the business.
- Full time position
- Opportunities for growth and development
- Health & dental insurance options
- Hybrid working flexibility
- Extended Bank holiday weekends in May and August
- Christmas and New Year period office closure
NOT SURE IF YOU SHOULD APPLY?
Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don't worry about checking every single box. At Opus Agency, we are dedicated to building a diverse, inclusive and authentic team - so if you're excited about this role, but your past experience doesn't align perfectly with every single qualification. in this job description, we encourage you to apply anyway. You may just be the right candidate for this role or we may have other roles that better align with your skillset.
PHYSICAL REQUIREMENTS
Individuals will be required to sit for the majority of the day and may be required to stand as needed. May require ability to ambulate primarily on a level surface for periodic periods throughout the day. Individuals may be required to travel via airplane, train, taxi, car and/or other means of transportation, as needed.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.